EFA Constitution

 

 

 

ORGANIZED SEPTEMBER 15, 1920

INCORPORATED OCTOBER 29, 1923

TERCENTENNIAL, OCTOBER 29, 1930

 

 

1.  Name: The name of this Association shall be: "The Eddy Family Association, Inc."

 

2. Object: The objects of this association shall be:

   a. Educational, charitable and literary in the public interest, as follows:

         (1) Historical and genealogical research.

         (2) Publication of books and bulletins.

         (3) Exhibition of historical material.

   b. This association shall not engage in any business or enterprise for profit.

 

3. Membership: The following shall be entitled to membership in this association by filing a membership blank with, and paying dues to the Treasurer:

   a.  Any person having an interest in the Eddy Family, either direct or collateral.

b. Any historical or genealogical or other appropriate organization.

 

4.  Dues: Those paying the following types of membership dues shall have the right to vote at the Annual Meeting of Members, except as noted:

   a. Individual Life membership $200.00

   b. Individual membership, annually $15.00

   c. Couple membership, annually $25.00

   d. Family membership, annually $30.00

       (family members under 15 do not have voting privileges)

 

5.  Officers: The officers of this association shall be as follows. The duties of these officers shall be such as are performed by similar officers in like associations and, particularly those indicated. These officers are to be nominated by the Executive Committee so the new slate can be announced and take office at the Annual Meeting of Members, and their election confirmed by the Members at that time or by ballot by those members who cannot attend the Annual Meeting of Members.
 

   a.  President to preside at the Annual Meetings of Members and meetings of the Executive Committee, and to be responsible for carrying out the regular activities of the Association and the activities voted by the Members and by the Executive Committee.

   b.  Vice-President to take the president’s place, when necessary.

   c.  Treasurer to handle receipts, expenditures, preparation of financial records and reports, and care of association funds and property, except as otherwise provided.

   d.  Executive Secretary to prepare and distribute records and reports of annual meetings of members and meetings of executive committee; also the editing and publishing of historical bulletins.

   e. Recording Secretary to record the names and addresses of members and to handle the mailing of letters, notices and bulletins to Members. 

   f. The Executive Committee at Large will consist of the President of the Eddy Homestead Association and no less then three, but not greater than nine members.

   g.  Genealogist to research, record, and preserve Eddy surname family histories, genealogies, and other related families.  The Genealogist shall also assist with the publication of said genealogies and family histories.
 

   h.  Should both the president and vice president be unable to preside at an Annual Meeting of Members, or an Executive Committee meeting, the next following available officer on the list above shall preside.

 

6.  Committees: There shall be the following committees, namely:

   a.  The Executive Committee, to consist of the President, Vice-President, Treasurer, Executive Secretary, Recording Secretary, the Executive Committee at Large and the Chairmen of the Finance, Genealogical and other key Committees; the last to be determined by vote of the Executive Committee. The Executive Committee shall act between the Annual Meetings of Members, but within the Constitution, and shall have power to fill vacancies existing in the committees or among the officers, and in general, look after executive affairs of the Association.

   b.  The Finance Committee, to be appointed by the President, to consist of 3 to 5 members, which shall give its attention to raising the necessary funds to carry out the objects of this Association. It shall also see that the Treasurer is suitably bonded and shall audit the Treasurer's accounts and reports at appropriate times and report thereon to the membership.

   c.  The Genealogical Committee, to be chosen by the Executive Committee, to consist of 3 or more members, which shall have charge of historical and genealogical research under the direction of the Executive Committee.

   d.  The Publications Committee, to be chosen by the Executive Committee, to consist of 3 or more members, which shall have charge of publications of our historical and genealogical research under the direction of the Executive Committee.

 

7.   Meetings: There shall be an Annual Meeting of Members, to be held at such time and place as the Executive Committee shall determine, and such other meetings as shall from time to time be considered desirable by the Executive Committee. Written notices of the meetings shall, in so far as possible, be issued by the Recording Secretary at least three weeks in advance of the meeting and be sent by mail to each member of the Association.

 

8.  Records:  Genealogical records and documents of the Association shall be carefully preserved by and be in the charge of the Genealogist; historical records, minutes, and Bulletins of the Association shall be carefully preserved by and be in the charge of the Executive Secretary; financial records and other related documents of the Association shall be carefully preserved by and be in the charge of the Treasurer. All records shall be under the control and direction of the Executive Committee.  These records and reports shall be available and kept on file by the Executive Secretary in fire proof file storage at the Eddy Homestead in Middleboro, Massachusetts and shall be available to members by appointment and for other such purposes as may further the objects of the Association.

 

9.  Dissolution: Should the Association be dissolved at some future date, no benefit shall inure to members of the Association. All of the net assets, after payment of outstanding obligations, shall be assigned and paid over to some other charitable corporation, organized under the laws of the State of Massachusetts, for the same or similar purposes. This is to be accomplished by a petition to the Supreme Judicial Court of the Commonwealth of Massachusetts.

 

10.  Amendments: The Constitution may be amended by a two thirds vote of the members present and voting at an Annual Meeting of Members of the Association or by ballot by those members who cannot attend the Annual Meeting of Members.

 

 

 

 

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